POSITION TITLE: Fiscal Manager
POSITION CLASSIFICATION: Independent Contractor (Approx. 20 - 25 hrs. monthly / 7 hrs. biweekly) SALARY CLASSIFICATION: Non-exempt SUPERVISOR: Executive Director
POSITIONS SUPERVISED: None
BENEFITS INCLUDE: NA / Independent Contractor Position
POSITION PRIMARY PURPOSE: The Fiscal Manager provides administrative support to the Executive Director in the financial, business, and program operations of New Horizons Crisis Center (“NHCC”).
DESIRED MINIMUM QUALIFICATIONS: Individuals with diverse backgrounds, varied life experiences, who are bilingual, and/or survivors of crime encouraged to apply.
Education and Experience:
? Associate’s Degree in Accounting, Business, or Public Administration, or equivalent work experience.
? At least one year of secretarial/clerical experience.
? Any equivalent combination of education and relevant work experience. Knowledge, Skills, and Abilities
? Believes in the mission, goals, and services of NHCC.
? Experience with computers and ability to use them for financial spreadsheets and forms; Word documents; and accounting software packages, including QuickBooks Online.
? Knowledge of Governmental/Nonprofit accounting techniques and fiscal management practices. ? Maintain ethical and efficient business practices.
? Ability to communicate effectively, both orally and in writing, with clients, professionals, employees and others in the community.
? Ability to successfully complete in-house training and orientation.
? Eagerness to perform other duties and assume additional responsibilities as directed by the Executive Director to ensure efficient operations.
? Ability to pass a criminal background check.
TOOLS AND EQUIPMENT USED: ? Requires use of personal computer (MS Office Suite), email, and other office and communication equipment.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
? Responsible for processing, reviewing and recording the following in the NHCC general ledger and grant accounting activities: a) cash receipts, deposits and bank transfers; b) payroll transactions, including payment of payroll liabilities and tax deposits; c) accounts payable, expense reimbursements and cash disbursements; d) preparation and entry of necessary general journal entries; e) preparation of monthly bank account reconciliations; f) preparation of the balance sheet and revenue/expenditures vs. budget financial reports; and f) preparation of monthly and quarterly grant reports, if applicable or requested by the Executive Director.
? Prepares and processes the NHCC biweekly payroll: a) prints and distributes payroll checks; b) makes tax withholding and Roth IRA or Tax-Deferred Annuity payments to various governmental agencies and retirement companies; and c) maintains employee PTO accrual records. ? Prepares quarterly payroll tax and wage reports: a) IRS Form 941s; b) State of Minnesota – Department of Revenue – MW-1 – Employer’s Quarterly Withholding Return; c) State of Minnesota – Department of Economic Security – Employer’s Quarterly Wage Report; d) Quarterly Expense/Cost Allocations, including the allocation of expenses to individuals programs and administrative expenses to individual programs; and e) preparation of quarterly grant reports if applicable or requested by the Executive Director. ? Assistance with the preparation of annual payroll tax and wage reports: a) IRS Forms W- 2; b) IRS Form W-3; c) State of Minnesota – Department of Revenue – MW-6 – Year- End Withholding Return/Reconciliation; d) IRS Forms 1099 – Miscellaneous Income; and e) IRS Forms 1096 – Annual Summary of Transmittal of U.S. Information Returns.
? Assistance with the Annual Audit, including but not limited to: a) responsible for preparation and solicitation of auditor Request for Proposals, as requested; b) prepares fiscal year-end adjusting entries; c) prepares fiscal year-end financial reports; and d) assists auditor during fieldwork ? Provides fiscal support to the Executive Director: a) participates in fiscal year budgeting process, which includes assistance with planning the annual operating budget; b) assists with preparation of annual grant applications and reports; c) responsible for preparing and entering grant budgets; d) completes non-routine correspondence regarding accounting/financial data or transactions; and e) provides additional service at the request by the Executive Director and/or Board of Directors. ? Files materials and maintains the NHCC administrative filing system.
? Prepares forms, reports and schedules for the Executive Director when necessary.
? Informs the Executive Director of potential problems noticed.
? Ensures all NHCC accounting and funding is in compliance with state and federal requirements. ? Responsible for internal fiscal controls to assure integrity, accountability and safety of the fiscal system.
? Contributes to a positive work attitude by working cooperatively with others and conducting oneself as a team player.
? Maintains client confidentiality and reporting criteria as defined by law.
? Performs related work as apparent or assigned.
OTHER RESPONSIBILITIES: Performs other duties and assumes additional responsibilities as directed by the Executive Director to ensure efficient operations.
